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Privacy Policy
We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data) in connection with your use of our website. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.
This version of our privacy policy is primarily written for adults, including parents and guardians of child users. However, the acquisition and utilization of pertinent information about young individuals are crucial to facilitate their participation in examinations, competitions, event attendance, and registration for specific services. We classify young individuals as those under 14 years of age. If you fall within this category, kindly ensure you have obtained permission from your parent or guardian before providing any personal information to us.
What this policy applies to
This privacy policy relates to your use of our website only.
Throughout our website we may link to other websites owned and operated by certain trusted third parties to make additional products and services available to you. Those third party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to those third party websites, please consult their privacy policies as appropriate.
Personal data we collect about you
The personal data we collect about you depends on the particular activities carried out through our website. We will collect and use the following personal data about you:
your name, address and contact information, including email address and telephone number
your image, submitted audio and video materials
information to check and verify your identity, eg date of birth
your gender
location data
any delivery addresses specified for your order
your school
your competition participation history and achievements
your billing information, transaction and payment card or other payment method information
bank account and payment details
your activities on, and use of, our website
information about the services we provide to you
information about how you use our website and technology systems
your responses to surveys, competitions and promotions
names and email addresses of your instructors, mentors, and accompanists
You must provide this personal data to use our website and the services on it unless we tell you that you have a choice.
Sometimes you can choose if you want to give us your personal data and let us use it. Where that is the case we will tell you and give you the choice before you give the personal data to us. We will also tell you whether declining to share that personal data will have any effect on your use of our website or any services on it.
We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.
How your personal data is collected
We collect personal data from you:
directly, when you or your authorised agents enter or send us information, such as when you or your authorised agents contact us (including via email), send us feedback, purchase products or services via our website, post material to our website and complete customer surveys or participate in competitions via our website, and
indirectly, such as your browsing activity while on our website; we will usually collect information indirectly using the technologies explained in the section on ‘Cookies’ below
How and why we use your personal data
Under data protection law, we can only use your personal data if we have a proper reason, eg:
where you have given consent
to comply with our legal and regulatory obligations
for the performance of a contract with you or to take steps at your request before entering into a contract, or
for our legitimate interests or those of a third party
A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own. You can obtain details of this assessment by contacting us.
The table below explains what we use your personal data for and why.
What we use your personal data for
Our reasons
Providing products AND/OR services to you
To perform our contract with you or to take steps at your request before entering into a contract
Conducting checks to identify you and verify your identity or to help prevent and detect fraud against you or us
To comply with our legal and regulatory obligations
Enforcing legal rights or defend or undertake legal proceedings
Depending on the circumstances:
—to comply with our legal and regulatory obligations
—in other cases, for our legitimate interests, ie to protect our business, interests and rights
Customising our website and its content to your particular preferences based on a record of your selected preferences or on your use of our website
Depending on the circumstances:
—your consent as gathered by the separate cookies tool on our website—see ‘Cookies’ below
—where we are not required to obtain your consent and do not do so, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price
If you have provided such a consent you may withdraw it at any time (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)
Retaining and evaluating information on your recent visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive or to check our website is working as intended
Depending on the circumstances:
—your consent as gathered by the separate cookies tool on our website—see ‘Cookies’ below
—where we are not required to obtain your consent and do not do so, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price
If you have provided such a consent you may withdraw it at any time (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)
Communications with you not related to marketing, including about changes to our terms or policies or changes to the products AND/OR services or other important notices
Depending on the circumstances:
—to comply with our legal and regulatory obligations
—in other cases, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price
Protecting the security of systems and data used to provide the services
To comply with our legal and regulatory obligations
We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, ie to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us
Statistical analysis to help us understand our customer base
For our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price
Updating and enhancing customer records
Depending on the circumstances:
—to perform our contract with you or to take steps at your request before entering into a contract
—to comply with our legal and regulatory obligations
—where neither of the above apply, for our legitimate interests, eg making sure that we can keep in touch with our customers about existing orders and new products
Disclosures and other activities necessary to comply with legal and regulatory obligations that apply to our business, eg to record and demonstrate evidence of your consents where relevant
To comply with our legal and regulatory obligations
Marketing our services to existing and former customers
For our legitimate interests, ie to promote our business to existing and former customers
See ‘Marketing’ below for further information
ations
To share your personal data with members of our group and third parties that will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency
In such cases information will be anonymised where possible and only shared where necessary
Depending on the circumstances:
—to comply with our legal and regulatory obligations
—in other cases, for our legitimate interests, ie to protect, realise or grow the value in our business and assets
How and why we use your personal data—sharing
See ‘Who we share your personal data with’ for further information on the steps we will take to protect your personal data where we need to share it with others.
Marketing
We will use your personal data to send you updates (by email, text message, telephone or post) about our products AND/OR services.
We have a legitimate interest in using your personal data for marketing purposes (see above ‘How and why we use your personal data’). This means we do not need your consent to send you marketing information. If we change our marketing approach in the future so that consent is needed, we will ask for this separately and clearly.
You have the right to opt out of receiving marketing communications at any time by:
contacting us at hi@worldoriginalarts.com
using the ‘unsubscribe’ link in emails.
We may ask you to confirm or update your marketing preferences if you ask us to provide further products AND/OR services in the future, or if there are changes in the law, regulation, or the structure of our business.
For more information on your right to object at any time to your personal data being used for marketing purposes, see ‘Your rights’ below.
Who we share your personal data with
We routinely share personal data with:
third parties we use to help deliver our products AND/OR services to you, eg payment service providers, warehouses and delivery companies
other third parties we use to help us run our business, eg marketing agencies or website hosts and website analytics providers
third parties approved by you, eg social media sites you choose to link your account to or third party payment providers
our banks.
We or the third parties mentioned above occasionally also share personal data with:
our and their external auditors, eg in relation to the audit of our or their accounts, in which case the recipient of the information will be bound by confidentiality obligations
our and their professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations
law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations
other parties that have or may acquire control or ownership of our business (and our or their professional advisers) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency—usually, information will be anonymised but this may not always be possible. The recipient of any of your personal data will be bound by confidentiality obligations
Who we share your personal data with—further information
If you would like more information about who we share our data with and why, please contact us
How long your personal data will be kept
We will not keep your personal data for longer than we need it for the purpose for which it is used. For example, promoting the competitions, promoting the award winners and other similar marketing purposes.
Cookie Policy
This Cookie Policy explains how World Original Arts Awards ("we", "us", or "our") uses cookies and similar tracking technologies when you visit our website.
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1. What Are Cookies?
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.
Cookies set by the website owner (in this case, World Original Arts Awards) are called "first-party cookies". Cookies set by parties other than the website owner are called "third-party cookies".
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2. Why Do We Use Cookies?
We use first-party and third-party cookies for several reasons:
Essential Cookies: These cookies are strictly necessary to provide you with services available through our Site, such as navigating pages, submitting entry forms, and securely processing application payments.
Performance and Analytics Cookies: These cookies collect information that is used either in aggregate form to help us understand how our Site is being used or how effective our outreach campaigns are.
Functionality Cookies: These cookies allow our Site to remember choices you make (such as your preferred language or region) to provide a more personalized experience.
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3. Types of Cookies We Use
| Strictly Necessary | Required for basic website operations, secure form submissions, and online payment processing via Stripe.
| Performance & Analytics| Helps us analyze website traffic and visitor behavior (e.g., via Google Analytics) to optimize site performance.
| Functional | Remembers your preferences and settings for seamless navigation across your visits.
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4. How Can You Control Cookies?
You have the right to decide whether to accept or reject non-essential cookies. You can set or amend your web browser controls to accept or refuse cookies.
Most web browsers allow you to manage your cookie preferences through their settings:
* **Google Chrome:** Settings $\rightarrow$ Privacy and Security $\rightarrow$ Cookies and other site data
* **Safari:** Preferences $\rightarrow$ Privacy $\rightarrow$ Block all cookies
* **Mozilla Firefox:** Options $\rightarrow$ Privacy & Security $\rightarrow$ Cookies and Site Data
If you choose to reject cookies, you may still use our Site, though your access to some functionality and areas of our Site (such as submission forms) may be restricted.
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5. Updates to This Cookie Policy
We may update this Cookie Policy from time to time in order to reflect changes to the cookies we use or for other operational, legal, or regulatory reasons. Please re-visit this Cookie Policy regularly to stay informed about our use of cookies and related technologies.
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6. Contact Us
If you have any questions about our use of cookies or other technologies, please contact us at:
Organization: World Original Arts Awards
Website: https://www.worldoriginalarts.com
Email: hi@worldoriginalarts.com